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Posts Tagged ‘François Souyri’

Microsoft announced to remove Facebook connector from its platform

September 2, 2019 Leave a comment

As consultants on Microsoft technology, we are keeping up with what is coming and what is going.

Microsoft just announced:

I have seen this connector in use on many intranet landing pages since it was a quick win to bring a social media feed onto SharePoint.

Microsoft is justifying the removal because “our telemetry indicates limited use of the connector to Facebook“.

My guess or hope is that it may be in preparation of leveraging their LinkedIn platform and making it co-exist better with Office 365? Currently, there is no simple feed between LinkedIn posts and SharePoint without involving coding, I would not be surprised if this is coming in the next months.

via François on SharePoint, Office 365 and more technologies http://bit.ly/2NMStoO

François Souyri
French native Sharepoint Consultant living in London. A crossway between a designer, developer and system architect. Prefers stretching the limit of out-of-the-box features rather than breaking them into code. When not working with Microsoft Sharepoint François is often found on Web2.0 News sites and related social networking tools.

This article has been cross posted from sharepointfrancois.com (original article)

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Categories: Work Tags: ,

Why there is no such thing as a free lunch (with Microsoft Flow;-)

Creating a flow for a client recently, where we have to loop through 8,000+ Excel rows, check the values in some columns and import them or skip into a SharePoint list.

The issue was the … well, Flow doesn’t let us read more than 5,000 entries by default. And increasing that limit is not allowed.

Flow action to get Excel sheet

Except, that one of our developer accounts was able to break that limitation(!).

It turns out that the free Flow license limits the threshold to 5000 whereas buying a Flow Plan 2 license allowed us to go over the threshold.

Flow license

Here you go, now you know how to break one limit: buy the license!

This blog post is also useful to highlight some other limitations:

Microsoft Flow – This is the limit! – My Microsoft SharePains

via François on SharePoint, Office 365 and more technologies http://bit.ly/2MejfXR

François Souyri
French native Sharepoint Consultant living in London. A crossway between a designer, developer and system architect. Prefers stretching the limit of out-of-the-box features rather than breaking them into code. When not working with Microsoft Sharepoint François is often found on Web2.0 News sites and related social networking tools.

This article has been cross posted from sharepointfrancois.com (original article)

Categories: Work Tags: ,

Try not to kill a SharePoint deployment before it starts

April 30, 2019 Leave a comment

I also thought of another title for this blog post like “Trying to build the roof before the wall?”.

Not sure what I am referring to? Keep reading.

SharePoint is huge and SharePoint Online is a even bigger beast! Agreed?

Over the past few weeks I have been training users in an international organisation, they have just released their Office 365 tenant to the whole organisation and realised that they need to show the users how to actually use it ;-).

This is not even the point of this post, as this happens quite often at the moment, unfortunately we are quite used that customers get a professional in when it’s nearly too late.

During the training preparation, I have been told that users do “not have the time to get trained”, but that “they have lots of appetite for advanced features”. Not knowing quite sure what this meant but confident that the content may be customised, we agreed on several condensed overview of 1.5 hour per group.

The reality was just as expected: 95% of the training attendees never opened the Office 365. So I adapted the training during the short training, being more like a coach on what they can do with SharePoint and the tools in Office 365.

Here is my shout-out and the reason behind this blog’s title:

Having spent enough time with the business users of the various departments, it turned out that all of them would have been very keen to work on a content strategy, data migration plan, departmental site layout if IT had approached them.

Instead, they are now seeing SharePoint as yet another tool that is being imposed at them. A lot of them are not so keen on this idea, and already thinking to not use it since they still have access to the to-be-retired-one-day other cloud storage.

Basically, a big failure of internal communication.

So please! please! Get your users on-board before you even release anything. SharePoint Adoption is a major key to success.

Some ideas:

  • Before deployment:
    • Get your CEO on board and make him/her announce the upcoming platform
    • Invite employees to”15 min drop-in session” (with food provided) to demo 2 or 3 key features, and stay for 30 min Q&A
    • Speak to your comms department.. a lot! IT and Comms need to be best friends as one provides the structure, the other will provide the content.
    • Interview and get a genuine interest in how the other teams work, like HR and Ops … It will be easier to offer them solutions that they didn’t think about later.
    • Let users know that their data will have to be migrated and organise workshops to show them how the migration will work and when you will need their input. This will make the user valued and responsible and it will pay back in the long term.
    • Organise a competition for finding the intranet name.

Or again and obviously, call the professional SharePoint guy early in your deployment project. (hang on… when there is such project plan!;-)

via François on SharePoint, Office 365 and more technologies http://bit.ly/2J44vI1

François Souyri
French native Sharepoint Consultant living in London. A crossway between a designer, developer and system architect. Prefers stretching the limit of out-of-the-box features rather than breaking them into code. When not working with Microsoft Sharepoint François is often found on Web2.0 News sites and related social networking tools.

This article has been cross posted from sharepointfrancois.com (original article)

Categories: Work Tags: ,

[Nintex Workflow] Add user to Site Collection Administrator group with REST API

Helping people to automation their workplace is my passion and lucky for me I also get paid to do so !

This week I was finishing working with a partner to improve the (poor) automation steps required by Matter Center, which no-one can really complain because Microsoft made it open-source.
Matter Center documentation requires to create each client as a new site collection in PowerShell, but this is not quite possible if the users registering these new clients on a daily basis are regular Office 365 users and not SharePoint Administrators.Thanks to a few Nintex Workflows we managed to do all the configuration in the background.

Thanks to a few Nintex Workflows we managed to do all the configuration in the background.
Today’s post is not about the site collection creation so I will spare the details, but in summary and very high level, I developed 4 workflows, 1 CSOM Javascript to be executed on the browser, and 1 Nintex Form of course for submitting the new client on desktop or mobile.

Now this quick blog post is regarding the challenge that we had to add the user as a Site Collection Administrator of that newly created site collection.

Since there is no mention of the sort in http://bit.ly/1TUw4AY it may useful for someone, so here it is:

  1. Create a new Nintex workflow in an Office 365 site list.
  2. Download and Import the .NWP workflow file available here to replace the blank workflow
  3. Edit a few of the actions at the beginning of the workflow to set the variables (I never hard-code UserName and Password for instance, so you will see a few Lookup to a different list to get the value, which you can replace since they will be showing an error once imported into your list)

Note: In this workflow, the “user” I am adding to the Site Collection Administrators group is actually the “CreatedBy” of the list item, which may sound strange since the user running that workflow may be the CreatedBy. However this is NOT the case (refer to above point: we do not want all users to be SharePoint admins!), here is how you should sequence the workflow to start:
1) After the List Item is created, a first workflow (run by CreatedBy) i.e. called “Start and Call workflow 2” and in the workflow we just add a “Start Workflow”

2) then within that first workflow we just add a “Start Workflow” making sure that this action is bein executed in an “App Step” in order to use “elevated privilege”.

Nintex_Workflow_for_Office_365

3) finally all the actions are happening in Workflow2 (which you imported in step 2)

 

Hope this helps someone.

François.

via François on SharePoint & more http://bit.ly/1TUwgjP

François Souyri
French native Sharepoint Consultant living in London. A crossway between a designer, developer and system architect. Prefers stretching the limit of out-of-the-box features rather than breaking them into code. When not working with Microsoft Sharepoint François is often found on Web2.0 News sites and related social networking tools.

This article has been cross posted from sharepointfrancois.wordpress.com/ (original article)

Categories: Work Tags: ,

Office 365 is trying humour … will you recognise the quote from ?

November 18, 2015 Leave a comment

After the first funny quotes started some years back with the 404 not found pages showing “oops… something happened”, making them more friendly and less scary, it seems that the whole IT industry is trying to have humour, even on “serious” screens like Office 365 Admin center…

I think I like it!  better have fun at work, right? (and with all the TV geeks in SharePoint, it makes sense…)

Office 365 has humour

Office 365 has humour

via François on SharePoint & more http://bit.ly/1NbbPyF

François Souyri
French native Sharepoint Consultant living in London. A crossway between a designer, developer and system architect. Prefers stretching the limit of out-of-the-box features rather than breaking them into code. When not working with Microsoft Sharepoint François is often found on Web2.0 News sites and related social networking tools.

This article has been cross posted from sharepointfrancois.wordpress.com/ (original article)

Categories: Work Tags: ,

Bad Onedrive Business Sync bug (SP31654) if you use it with Office 2013 – install update required

October 21, 2015 Leave a comment

Over the past days several Office 365 client users reported a OneDrive For Business synchronisation issue, and I have to say that I usually just direct them to the IT Helpdesk but yesterday I decided that there was one too many so I went to troubleshoot it at a user’s desktop myself.

Nothing could be done to fix the random “red” icon when adding a SharePoint library to sync with user’s windows, remove the folder from OneDrive, uninstall and re-install OneDrive, none. And literally random, some files were also synchronising but still marked as red, and the Errors logs showing “please enter your credentials” but no option to enter them…

I was in a dead-end, until I found out that it is a current issue reported on the 15th October 2015 (5 days ago) and is actually clearly showing in the SHD (Office 365 Service Health Dashboard in the Admin center, see below post on Office 365 community).  The resolution is to update Office 2013.

But my main take away from this is that as much as I thought that no-one would seriously read the SHD every morning (and you can’t receive them by email!), I now realised that I should have started searching through the various incidents list, so I will pay more attention in the future when an user issue comes up.

I believe we have had so much frustration over the years of not finding the answer in Microsoft provided sources that we (I) have the reflex of Googling (binging..) an issue straight away and not actually checking the official source.

Now go on your mobile device and make sure you have the mobile app to see SHD installed !

Office 365 Service Health Dashboard

Office 365 Service Health Dashboard

This issue is now reported at Service Health Dashboard (SHD) as incident SP31654 starting at Thursday, October 15, 2015, at 3:00 PM UTC. The user experience of this incident is: Affected users are unable to sync files with OneDrive for Business. Users may see repeated prompts to enter their credentials, but entering them will not result in a successful sync. Tenant administrators can view current information and updates on SHD at the link here .

Source: Onedrive Business Sync – Credentials Required | Manage Office 365 | Microsoft Office 365 Community

via François on SharePoint & more http://bit.ly/1M7wYsZ

François Souyri
French native Sharepoint Consultant living in London. A crossway between a designer, developer and system architect. Prefers stretching the limit of out-of-the-box features rather than breaking them into code. When not working with Microsoft Sharepoint François is often found on Web2.0 News sites and related social networking tools.

This article has been cross posted from sharepointfrancois.wordpress.com/ (original article)

Categories: Work Tags: ,

August Nintex Workflow updates are very exciting.

August 21, 2015 Leave a comment

So nice to be on Office 365 and not having a weekend downtime to upgrade a third party tool.

(read my comments on each item below)

We’ve made some changes since last time…

  • WorkflowGalleryWorkflow Gallery

    • Complete the work faster and with fewer clicks. When opening Nintex for Office 365, you’ll now see an entry page instead of the design canvas. From this entry page, you can create new workflows, modify existing workflows and delete unwanted workflows. Depending where you are in a workflow design when you open Nintex, it will display the relevant actions for that context first and then a secondary set for other workflows. Read more…

[FS] Opening an existing workflow was a bit puzzling vs. on premises Nintex because it would always open blank until we open it manually as if opening a previous version. Now it doesn’t feel like we have lost them, they are visible.

  • TaskEscalationTask Escalation

    • We’ve now introduced the option of escalating a task to someone else or completing a task after a set period of time. Find this capability within the Assign a Task and Start a Task Process actions. Read more…

[FS] This is excellent. We already had it on premises for a long time, now on Office 365.

This means that we can build something like: if a task is still awaiting a Manager who has not completed it within 5 days then Nintex Workflow will escalate automatically to another person to approve such as the manager of that last task assignee. Real business value !

via François on SharePoint & more http://bit.ly/1Jmw98e

François Souyri
French native Sharepoint Consultant living in London. A crossway between a designer, developer and system architect. Prefers stretching the limit of out-of-the-box features rather than breaking them into code. When not working with Microsoft Sharepoint François is often found on Web2.0 News sites and related social networking tools.

This article has been cross posted from sharepointfrancois.wordpress.com/ (original article)

Categories: Work Tags: ,
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