Home > SharePoint, SharePoint 2010 > SharePoint and Document Versioning within Word.

SharePoint and Document Versioning within Word.

I was working with a client recently and looking at how they were using (or not in this case) versioning in document libraries, they were still in the NTFS mind-set, as shown by the example below.

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To client was using the versioning that Word supplies and manually updating the document version number in the title each time a new version was uploaded into SharePoint.

I introduced them to the Major / Minor versioning settings within a document library, so we could at least get document versions working.

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The only problem with this was that the client still wanted to have a version number on the document, as these were quite often printed.

This is a problem that I have seen before with SharePoint 2007 and have addressed with Information Management Policies,  this is the first time I have had to set this up for SharePoint 2010, but the steps are similar. From your Doc Lib, go to Library Settings, –> Information management policy settings.

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In this example I am using the Document content type, but you should be looking to use your own custom content type, to make the final solution more flexible.

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Tick the Enable Labels box, and in the label format type {Version}, click the Refresh button and make sure you see {_UIVersionString} in the Preview box.

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We have now created a custom Label that will appear as a Quick Part within Word (the Word Doc has to be opened from SharePoint) that contains the SharePoint Version number.

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Once you have saved and re-opened your document you will now have a Label field linked to your SharePoint Version Number.

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Enjoy the SharePoint Goodness.

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  1. February 13, 2013 at 23:32

    This didn’t seem to work for me. I followed the instructions exactly, but the document just shows the literal text “{Version}” instead of the version number. Any ideas?

  2. January 20, 2014 at 18:30

    I’m have the same problem as johnfx – shows the literal test instead of version number? The article referenced in the reply follows the steps I’ve completed. Any other suggestions?

  1. April 24, 2012 at 12:54
  2. April 24, 2012 at 12:58

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